Privacy Notice
Last Updated:12 June 2026
Who We Are
Unity Combat Academy (“we”, “us”, “our”) is committed to protecting your personal data
and respecting your privacy.
This Privacy Notice explains how we collect, use, store, and protect personal
information about our students, parents/guardians, prospective students, and website
visitors.
Contact Details
Unity Combat Academy
11 Nightingale House, Croyde Avenue, Hayes UB3 4EN
Email: ucamma26@gmail.com
Telephone: 07543 809490
What Information We Collect
We may collect and process the following personal information:
Student Information
• Name
• Date of birth
• Address
• Telephone number
• Email address
• Emergency contact details
• Attendance records
• Belt grading and training records
Health Information
Where necessary for participation in martial arts activities, we may collect:
• Relevant medical conditions
• Allergies
• Injuries
• Information required for emergency treatment
Health information is treated as special category personal data and is handled with
additional care.
Parent or Guardian Information
For students under 18, we may collect:
• Parent/guardian names
• Contact details
• Emergency contact information
Financial Information
• Payment records
• Membership details
• Transaction history
We do not store full payment card details.
Website Information
When you visit our website (once live), we may collect:
• IP address
• Browser type
• Device information
• Website usage information through cookies
Why We Use Your Information
We use your personal information to:
• Register students for classes
• Manage memberships and attendance
• Organise gradings, competitions, and events
• Communicate important information about classes and schedules
• Process payments
• Maintain health and safety records
• Respond to enquiries
• Comply with legal obligations
• Protect students, instructors, and visitors
Our Legal Basis for Processing
Under UK data protection law, we process personal data on one or more of the following
legal bases:
• Performance of a contract
• Legal obligation
• Legitimate interests
• Consent (where required)
• Protection of vital interests in emergencies
For health information, we process data where necessary for health and safety and with
appropriate safeguards.
Photography and Video
We may take photographs or videos during classes, gradings, or events.
Images may be used for:
• Social media
• Marketing materials
• Website content
• Club newsletters
Where required, we will seek appropriate consent before using images of students,
particularly children.
You may withdraw consent at any time by contacting us.
Sharing Your Information
We may share personal information with:
• Instructors and authorised staff
• Competition organisers where participation is requested
• Payment processing providers
• IT and website service providers
• Emergency services where necessary
• Government or regulatory authorities when required by law
We do not sell personal information to third parties.
Data Retention
We retain personal information only for as long as necessary to:
• Manage memberships
• Meet legal requirements
• Resolve disputes
• Maintain historical grading records
When information is no longer needed, it is securely deleted or destroyed.
Your Rights
Under the UK General Data Protection Regulation (UK GDPR), you have the right to:
• Access your personal information
• Request correction of inaccurate information
• Request deletion of your information in certain circumstances
• Restrict processing
• Object to processing
• Request transfer of your data
• Withdraw consent where consent is the basis for processing
To exercise any of these rights, please contact us using the details above.
Keeping Your Information Secure
We take appropriate technical and organisational measures to protect personal
information from unauthorised access, loss, misuse, or disclosure.
Complaints
If you are unhappy with how we handle your personal information, please contact us
first so we can address your concerns.
You also have the right to lodge a complaint with the UK Information Commissioner’s
Office (ICO):
Information Commissioner’s Office (ICO)
Changes to This Privacy Notice
We may update this Privacy Notice from time to time. The latest version will always be
available on request and on our website (once live).
